GlowEngine

About

GlowEngine is practice management software built for med spas and aesthetic practices. Most tools in this space started as salon software and were extended to cover medspas later. GlowEngine started from the other direction. The language, the workflows, and the feature priorities were designed around how aesthetic practices actually work -- patients, not clients; treatment notes tied to appointments; visit photos organized per session; consent capture built into the booking flow. SCHEDULING AND BOOKING - Calendar-based appointment management with a full status lifecycle (Scheduled, In Progress, Paid, No Show, Canceled) - Online booking pages patients can access without creating an account -- sharable by practice or per-provider - Vanity booking URLs (/book/your-practice) in addition to permanent private links - Customizable booking pages with your logo, accent color, and provider bio - Automatic SMS confirmation on every new booking - Cancellation policy configuration with notice window and late-cancel fee rules - Per-provider availability schedules with one-off time adjustments PATIENT RECORDS AND DOCUMENTATION - Patient profiles with contact info, visit history, and linked invoices - Treatment notes on every appointment - Visit photo uploads with captions -- multiple photos per session - Digital consent capture tied to patients and individual appointments - Two-way SMS messaging between practice and patient INVOICING AND PAYMENTS - Create invoices from appointments with auto-populated service lines - Stripe payment collection -- patients pay on their device via Apple Pay, Google Pay, or card - Invoice status tracking from Draft through Paid - Revenue dashboard with metrics by service and provider SERVICES AND OPERATIONS - Define your treatment menu with name, duration, price, and optional unit name - Pre-paid treatment packages (e.g., a series of three HydraFacials at a bundled price) - Revenue and appointment analytics for any date range - Staff management with per-provider roles and scheduling - Marketing automations: appointment reminders, post-visit follow-ups, and rebooking prompts sent via SMS WHO IT IS FOR GlowEngine is for solo aesthetic practitioners running their own schedule, and for small group practices with a handful of providers. Estheticians, laser techs, NPs, PAs, RNs, and the medical directors and front-desk staff who run the practice with them. If you are doing aesthetic work in a med spa, mobile, studio, or clinic setting, GlowEngine fits that structure. If you are comparing GlowEngine to tools like GlossGenius, Vagaro, or Square Appointments -- those are general-purpose salon and wellness tools. GlowEngine is narrower on purpose. Every decision in the product is made with aesthetics practices in mind. Download the app and connect with us at glowengine.ai to get set up.