Smart Archive

About

A receipt in your jacket. An invoice buried in Downloads. A parking stub on the dashboard. Each one matters at tax time, and each one is easy to lose. SmartArchive lives quietly in your menu bar and does the filing for you. Drop in a receipt or invoice and it reads the text, works out what the document is, pulls out the details that matter, gives it a clear name, and moves it into the right folder. No typing. No renaming. No shoebox. DROP IT AND FORGET IT - Drag a file onto the drop zone, or let SmartArchive watch your screenshots folder and import new captures on its own - Snap a document with your camera, grab a region or the whole screen, or send a file from any app with the "Scan with SmartArchive" Share Extension - It waits for files to finish saving, straightens pages that came in sideways, and splits a photo of several receipts, or a PDF of several invoices, into separate documents READS THE DETAILS THAT MATTER - On-device OCR (Apple Vision) reads both images and PDFs - Identifies the document type: fuel, parking, and hospitality receipts, invoices, delivery notes, contracts, warranties, business cards, and more - Extracts merchant, date, total, VAT rate, invoice number, serial number, and location - Reads barcodes and QR codes - Spots duplicates with perceptual hashing, so the same receipt never lands twice NAMES AND FILES IT FOR YOU - Builds a tidy, consistent filename from what it found, like 2026-07-11_Aral_Fuel Receipt_78.42EUR.pdf - Routes each document into the right archive folder using rules you define - Writes Finder tags so everything stays easy to find later - Foreign receipt? It converts the total to your home currency using European Central Bank reference rates, cached for offline use TAX SEASON, ALREADY SORTED - Recognizes the document types that matter for bookkeeping, built for freelancers and small businesses who do their own paperwork - When it is time to hand things over, export a whole month or year as a single ZIP for your tax advisor, complete with the receipt copies, an Excel-compatible index (CSV), and a README PRIVATE BY DESIGN - Text recognition and document sorting run fully on your Mac - Optional AI classification and metadata assistance use Apple's on-device Foundation Models. No cloud AI service is ever contacted, and the AI only fills gaps, never overriding what the app already read with confidence - No account, no login, no analytics, no tracking, no ads, no third-party SDKs - The only thing that ever leaves your Mac is a currency code and a date, sent to a public exchange-rate service (frankfurter.app) when you use currency conversion. Your documents, images, extracted text, amounts, and filenames never do - The App Store build is fully sandboxed, with access only to the folders you choose SMARTER WHEN YOUR MAC CAN BE On Macs with Apple Intelligence, an on-device model helps fill in a missing merchant or date and sharpen the occasional tricky classification. On other Macs, SmartArchive does the same job with its built-in rules. REVIEW ANY TIME - Browse your capture history and re-review past items - Annotate captured images - Preview any document with QuickLook REQUIREMENTS macOS 15.6 or later. SmartArchive works fully with its rules engine on every supported Mac. On-device AI features additionally require macOS 26 or later on an Apple Intelligence-eligible device. Available in English, German, Spanish, French, Italian, and Dutch. Set your rules once, then let SmartArchive keep your receipts and invoices organized: privately, automatically, and right on your Mac.