PlayDay: Daycare Management

About

BUILT FOR HOME DAYCARE PROVIDERS You're the teacher, the office, and the business owner, all at once. PlayDay brings daily logs, parent messaging, check-in, invoicing, enrollment, and licensing paperwork into one app, so running the business doesn't take more work than running the program. ▸ LOG THE DAY Tap to record meals, bottles, diapers, potty, naps, medication, sunscreen, milestones, and notes. Log the same meal or nap for the whole group at once instead of repeating yourself child by child. Attach photos and video to anything. Or just say it: type or dictate "Liam and Ava both napped 12:15 to 2, Liam's diaper changed at 1" and PlayDay sorts it into separate, correctly-typed entries for each child, ready for you to review. ▸ TIMERS AND A SECOND SET OF EYES Nap and bottle timers run from the time you logged and remind you when it's time to check. A "Needs attention" strip catches gaps — a nap that never ended, a child still checked in after closing — before the day goes out to parents. ▸ KEEP FAMILIES IN THE LOOP Parents get a live feed of their child's day — meals, naps, photos, milestones. Message a family directly, or send an announcement to everyone at once. Parents can reply to any message, react, and choose real-time alerts or a single daily digest. Siblings show up together in one parent app. ▸ CONTACTLESS CHECK-IN AND CHECK-OUT Parents sign their child in and out on their own phone at your door, and can tell you when they're on the way. Every drop-off and pick-up is time-stamped and signed. ▸ INVOICING, ONLINE PAYMENTS, AND AUTO-PAY Send professional invoices and know exactly where each one stands — due, overdue, or paid. Parents pay straight from their bank account, or turn on auto-pay so tuition is collected on the due date. ▸ ENROLL WITHOUT THE PAPER PACKET Build your own intake form from built-in fields and your own custom questions. Email a secure link to a new family, they complete it from their phone, and PlayDay creates the child's profile and links the parent account automatically. Already have paper forms? PlayDay scans them and extracts the child, parent, emergency contact, and physician details for you. ▸ LICENSING PAPERWORK AND CONTRACTS, ALREADY FILLED OUT Upload your state's licensing PDF once. PlayDay reads its fields, maps them to the records in your roster, and generates a completed, ready-to-submit form for any child. Photograph a child's vaccination record and PlayDay pulls every dose date into your state's immunization record, correctly crediting combination vaccines that count toward multiple requirements at once. Generate a parent contract from your own policies in minutes. ▸ BRING YOUR ASSISTANTS ALONG Invite staff and choose exactly what each one can do — log the day, message parents, view child details, or see the calendar. ▸ CALENDAR, BIRTHDAYS, AND SPECIALIST VISITS Keep closures and events on one calendar, get a heads-up before each child's birthday, and log speech, OT, and other therapist visits. ▸ STAY CACFP-READY Log meals with food components tracked as you go. PlayDay exports a monthly compliance report when you need it. ▸ REPORTS WHEN YOU NEED THEM Export any child's activity log by date range as CSV or PDF. Daily reports notify parents automatically. ▸ WORK FROM YOUR PHONE OR YOUR COMPUTER Log from your phone during the day, handle invoicing and paperwork from a laptop at night. Same account, same data, no syncing to think about. ▸ IMPORT YOUR ROSTER IN MINUTES Tracking children in a spreadsheet, another app, or on paper? Import your roster and PlayDay builds every child's profile — no retyping names, birthdates, or contacts. Try PlayDay free for 14 days — no credit card required. Then one flat monthly price. Unlimited children, unlimited storage, no per-child fees, no sales call.